| We are going to try a new process with
our cemetery districts. It seems like it would be a good idea to have a
backup plan for cemetery records. There is nothing wrong with what the
districts are doing now but there is some concern about what would
happen if these records were somehow lost or destroyed.
Our Assessor had agreed to keep a copy
of the records on file in that office. She may be contacting the various
districts in the near future asking for copies of the pertinent records.
I think the records for the Eads
Cemetery District are already in her office. It seems like the plot maps
and ownership records would be most pertinent. However there may also be
financial, procedure or policy records that need to be kept as well.
I know the Towner District recently
made a change in plot size and I am sure that sort of record would need
to be maintained. Each district will remain in charge of their own
records, procedures etc. but we just want to give them a place to keep a
backup of whatever records they deem necessary.
It would seem good to update the
information on file at the Assessors office at least once per year or
more often if deemed necessary by the district. There is nothing
mandatory about this and if a district chooses not to use the backup
that is fine. |